Important Start of Term Tasks, Policies and Procedures – Fall 2024

by | Sep 25, 2024 | Academic Affairs Updates

Welcome to Fall 2024. We’re trying something different this year with our beginning-of-term reminders. You will receive this email the week before the term starts, and it will always include links to standard information. Rather than reproduce the information in the body of the email, we will highlight only the new or changed information for each term. At the bottom of each linked file, you’ll find a log detailing changes from the previous edition. You can reference the linked files at any time on the Faculty Commons website.

 

Beginning of Term Reminders

Please read the Beginning of Term Reminders thoroughly, as this contains information about processes related to your classes and that may impact students, including: 

  • Checking Class Lists

  • No Show Drop (NSD) – CRITICAL information

  • Instructor Overrides

  • Navigate Progress Reports and Early Alert Process

  • Student Accessibility Services

  • Last Day to Drop without Responsibility for Grades

  • FERPA Compliance and Protecting Student Information

  • Academic Integrity / Academic Honesty Concern Reporting


Changes from last term:

  • Navigate Progress Reports/Early Alert – expanded to additional student groups, progress report dates updated, alerts and cases workflow chart provided and link provided to the new Navigate Staff & Faculty Training Canvas course

  • Last Day to Drop without Responsibility for Grades – dates have been update

 

No Show Drops (NSD) Deadlines – Fall 2024

Instructions and additional information regarding NSDs are in the Beginning of Term reminders above. 

Deadlines for Fall 2024 are:

  • October 14, 2024 – Standard 11-week classes and first 5-week intensive classes

  • November 18, 2024 – Second 5-week intensive classes

 

Important Student Account Access – Multi-Factor Authentication (MFA)

Multi-factor authentication is now required for all students, effective September 3, 2024. While this information has been communicated to students through email, please consider making an announcement on the first day of class. Ask students to check their access to My Chemeketa/Canvas, if students are prompted for Multi-factor Authentication and have issues receiving the access code through their phone, please refer them to the following: 

  • Salem Campus – Student Success Center in Building 2, Room 210 

  • Phone: 503.399.7899 (select option 3 for Alithya assistance or call them directly at 1.866.557.8402) 

Students will not have access to their email or Canvas until this is set up.

 

Student Learning Outcomes

Chemeketa has a set of approved student learning outcomes written by faculty for all courses and credentials. As noted in the Faculty Handbook and Syllabus Checklist, faculty are expected to list course outcomes in their syllabi and use them to guide planning and assessment for each course they teach. Outcomes for credit courses are listed in the course descriptions in the college catalog; outcomes for non-credit courses are available through resources on the Curriculum Resource Center SharePoint site.

Important Due Dates – Fall 2024

Below are some important fall term dates to keep in mind. Check out the Google Calendar on the Faculty Commons Calendar page for additional information. 

  • October 1, 2024 – Request to modify approved textbooks for Winter due. Contact Course Materials Program Coordinator: cary.ballew.renfro@chemeketa.edu for any questions

  • October 14, 2024 – No Show Drops due for Standard 11-week classes and first 5-week intensive classes

  • October 25, 2024 – Alternate textbooks DUE for Winter 2025. Contact Course Materials Program Coordinator: cary.ballew.renfro@chemeketa.edu for any questions

  • November 18, 2024 – No Show Drops due for second 5-week intensive classes

  • December 16, 2024 – Fall term grades due

Associated Students of Chemeketa (ASC)

The Associated Students of Chemeketa (ASC) would love to connect with your students to increase the awareness of their organization and the services they provide to students. If you teach on the Salem campus and are open to an ASC representative visiting your classroom to give a short presentation and answer any questions, please email ASC at asc@chemeketa.edu with a date and time for a visit. Presentations take 5–10 minutes. Thank you! We appreciate your support of ASC!

 

Where can you find this information in the future?

Did you know that since these communications are sent using an All Faculty Google Group, you can access all of these emails without searching through your inbox? See instructions here. 

In addition, all-faculty communications are posted on the Faculty Commons > Communications page.